How To Address a Cover Letter Sample Guide & Example


Address a cover letter can be difficult if you are returning to a job listing and either doesn’t have a contact name or don’t know the manager’s gender who will hire. There are many ways to address a cover letter to the right person or contact person. 

First of all, try to find out the name and gender of the associated person. Some organizations will think badly of an applicant who does not take the time to read the hiring manager’s name. They look like an irresponsible person. 

If you are doing some research and are still not sure to whom you are addressing your letter, it’s better to be safe and use a generic greeting. It’s also pleasant to start a letter without a greeting.

Example: Administrative Assistant

Job Description

In this position, you will be assisting managers and other senior-level personnel by running their calendars, arranging travel, filing expenditure reports and doing other administrative tasks.

  • Strong interpersonal skills, attention to detail and problem-solving skills will be decisive to success.

Qualifications:

  • 5+ years of experience implementing high-level admin support to various teams in a fast-paced environment.
  • High school diploma or equivalent work experience.
  • Self-motivated and highly organized.
  • Team player who operates well with most occurred supervision.

Cover Letter Address Format 

When you are applying for a job, how you format your cover letter is necessary because the letter is one of the first reactions you’ll make on an organization. How you format your letter is nearly as important as what you write in it. A cover letter that is formatted badly, or is hard to read, can immediately eliminate you from the pool of applicants, so it’s important to pay just as much thought to the formatting of your letter as to its content.

Here are two examples of cover letters, a traditional version, and a new version. First, read the job information on the left then read the cover letter. In the first example, you’ll see how the writer practices specific phrases from the job information and involves them in the letter. The second example takes a more productive approach. The author tells a personal story and questions more abstractly to the qualities called for in the job posting. Both are less than 300 words.

Your Contact Information
Name
Address
City, State Zip Code
Phone Number
Email Address
Date

Employer Contact Information (if you have it)

Name
Title
Company
Address
City, State Zip Code

Address a Cover Letter With a Name

Begin your application off on the right foot by addressing your cover letter to the proper person. A well-structured salutation explains that you’ve done your analysis and tailored your application to the status.

For example: Write “Dear Mr. Steve Smith, Hiring Manager at ABC Pvt. Ltd.”.

Follow our pattern and learn how to address your cover letter correctly–with or without the hiring manager’s name, gender, or prefix.

Address a Cover Letter Without a Name

There is a type of general cover letter salutations you can use to address your letter. These general cover letter salutations do not need you to know the name of the hiring manager.

For example:

Dear HR manger 
XYZ Pvt. Ltd.
879 Main Road
Boston, USA 02314

Using a confirmed full name salutation to the hiring manager or recruiter is the best way to address a cover letter, but what do you do if you just can’t find a name? You don’t require to look like you didn’t do your homework, and you also don’t want to create a cover letter that sounds too friendly. You can follow these tips for addressing a cover letter when you don’t have the name of the hiring manager.

Do have in mind that terms like “To Whom It May Concern” may seem isolated, so the best prospects may be either to use “Dear Hiring Manager” or not to carry a greeting at all. Simply start with the first section of your letter.

Address a Cover Letter To HR

It can look like a simple enough stuff, but addressing your cover letter to any person can keep both the letter and your resume from ending up in the office recycling bin.

For example:

Dear Human Resource Manager
ABC Company
Indiana, USA

Addressing an HR is more probable to get your resume the attention it deserves, whereas a one-size-fits-all mind will probably get you nowhere. If you don’t know which department has an idle position, start by applying to the company’s human resources department.

Address a Cover Letter To Unknown

Your cover letter is more expected to arrive in the right place when it is addressed to the right person. Many job postings do not incorporate a contact name. When this message is missing, it can leave you questioning how to address a cover letter.

For example:

Human Resources Department 
BNM Company Pvt. Ltd.
76, Blue Building, Main Road
Indiana, USA 430001

It’s regularly most useful to try and find the name of the person to address your cover letter. You can use the possible resources to learn the name of the person liable for hiring. Check the organization website, make a phone call or look on social media. If your search is stuck, there are other useful methods of addressing a blind cover letter. The salutation may be varied, but how to address a cover letter with no name follows the standard format for how to address a cover letter.

Address a Cover Letter To a Person

Rule #1: Use a Formal Full Name Salutation

Unless you know for certain that the perception of the business is more casual, use the hiring manager’s first and last name, including a “Mr.” or “Ms.” (e.g., Mr. Jack Smith).

Rule #2: If You Don’t Know the Hiring Manager, Guess

Sometimes, even after hours of online searching, you still might not be ready to definitively figure out who specifically the hiring manager for the position you’re applying for is—and that’s OK.

Rule #3: Be as Specific as Possible

So, you’ve done your due care and after an exhaustive search—nothing. You just can’t find a single name to direct your cover letter to the specific person. If that’s the case, don’t worry. The organization is likely personally held with no reason to share who its employees are—and, more importantly, is aware of this.

For example:

Dear Mr. Law Shawn
Hiring Manager
XYZ Pvt. Ltd.
Boston, USA

Address Cover Letter Without Address of Company

For example:

Dear Marketing Manager
MBN Corporation
Dated: 21 Sept 2018 (not compulsive)

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